We don't coordinate retreats
We architect transformation
17 years of Costa Rica mastery + data that proves your retreats work = premium pricing you can finally justify
For established retreat leaders running $3K+ transformational experiences
17+ Years Experience
Location Synergy
Costa Rica Connections
Our Expertise
Location Intelligence
Curating transformational venues through deep analysis of energetic signatures—eco-climate, landmarks, elevation, wildlife, and atmosphere—ensuring perfect alignment with your retreat methodology and desired outcomes.
Concierge & Logistics Management
Seamless coordination of every experiential layer through vetted local vendors and expert connections, creating cohesive retreat experiences where all elements synergize for maximum transformational impact.
Retreat Intelligence System
Strategic data collection and analysis that personalizes participant experiences, builds lasting community connections, and provides actionable insights to refine future retreat programming based on client feedback.
Most coordinators handle logistics
We design across 7 layers
This isn't concierge service. This is transformational architecture built on 17 years of Costa Rica expertise.
1
Location Intelligence
Energetic blueprint assessment e.g.: vision and venue synergy.
2
Culinary Architecture
Menu designed as transformation tool, not just meals
3
Sensory Orchestration
Ambiance, music, Feng shui, engineered for breakthroughs
4
Personal Data Integration
Pre-retreat intelligence enabling true personalization
5
Experience Design
Weaving authentic connection with the power of place
6
Real-Time Space Holding
On-site energy and flow management, not just schedules
7
Continuity Systems
Longitudinal tracking that proves impact and builds community
You're not struggling with logistics
You're leaving money on the table
You can't prove your retreats work
Beautiful testimonials, zero data. You know transformation happens—you just can't show it in numbers that justify premium pricing.
You're undercharging
Stuck at $3K-$4K when you should be at $8K+ because you lack concrete evidence of lasting impact.
Participants don't return
85% disappear after one retreat because there's no continuity system keeping them engaged.
You're rebuilding everything
30+ hours planning each retreat, guessing what works, repeating the same format without strategic optimization.
What This Actually Costs
$40K-$120K annually
Lost repeat business from participants who don't come back
$15K-$30K in marketing
You wouldn't need if referrals filled 50% of spots
$25K-$75K in underpricing
Because you can't prove transformation justifies premium rates
30-40 hours per retreat
In inefficient planning and guesswork
Retreat Intelligence System™
Stop guessing if your retreats work. Start proving they do.
Strategic Pre-Retreat Planning
Collect data that enables VIP personalization, strategic pairing, and session design from day one.
Community Continuity
Build programs based on what participants actually need- opening pathways to coaching and alumni programs .
Retreat Analytics & ROI
Longitudinal data tracking that quantifies transformational outcomes and demonstrates measurable impact, justifying premium positioning.
Data Driven Optimization
Comprehensive reports identifying successful elements and improvement opportunities, enabling data-informed retreat strategy and design.
30-40%
Repeat Rate
40-60%
Referrals
20-30hrs
Saved per retreat
94%
Sustained behavior change
$38,750+ additional revenue per retreat
Through increased retention, premium pricing justification, and reduced marketing costs
17 years of Costa Rica relationships you can't Google
Anyone can book a villa online. I bring connections built over nearly two decades.
Vetted venues
That don't appear in search results—found through relationships
Chef partnerships
Built on trust, creating experiences that match your retreat's energy
Cultural bridges
Authentic local experiences generic coordinators can't access
Crisis management
Deep local support when plans need to pivot
Insider knowledge
Legal and logistical expertise that saves expensive mistakes
This is for established retreat leaders
ready to scale with data.
This IS for you if:
You're running $3K-$10K transformational retreats
You lead 3-6+ retreats per year
You're considering Costa Rica (or already love it here)
You know your work transforms—you just can't prove it with data
You want returning participants and referrals to fill spots
You're building a retreat business, not just running events
This ISN'T for you if:
You're launching your first retreat
You're looking for budget coordination
You charge under $2,500 per participant
You want someone to "just handle logistics"
You're not interested in data or tracking
You're not running retreats in Costa Rica
What Our Clients Are Saying...
⭐⭐⭐⭐⭐
Working with Robin was transformative for my retreat planning process. Her intuitive guidance and deep connection to the land were invaluable as I navigated choosing a new venue. She helped me tune into subtle energies and possibilities I might have overlooked on my own, offering gentle nudges that ultimately led me to the perfect location for my retreat. Her ability to sense what a space offers and how it aligns with a retreat's intentions gave me confidence in my decision-making. I felt truly supported throughout the entire process.
~ Karen Noe
Psychic Medium and Author
⭐⭐⭐⭐⭐
Robin is one of those rare souls who gives from the heart without needing a reason. During my time in Costa Rica, she wasn’t just a host—she was a gentle presence, a thoughtful friend, and someone who made me feel seen. Her attention to detail, her warmth, and her ability to hold space for everyone around her with such grace left a lasting imprint on my heart. She is intuitive, thoughtful, and always one step ahead in guiding the retreat planning process. Robin shines a light on others’ skills they perhaps didn’t even know they had. Her presence is medicine, and I left feeling more grounded, seen, and supported than I expected. So much gratitude for her retreat coaching.
~ Dr. Mansi Vira
Naturopathic Doctor
⭐⭐⭐⭐⭐
Robin’s coaching was a revelation. She knows how to listen and guide without imposing, coming from a place of understanding and inspiration. She understood my vision for a Costa Rica retreat, where connection to nature was an utmost. Her knowledge of the land, her connection to nature and her business savvy was contagious, filling me with confidence and clarity. With Robin’s help and guidance, I knew I was absolutely meant to lead my community on this transformative retreat.
~ Cesar-Miguel Rivera
Owner Naples Yoga Center
⭐⭐⭐⭐⭐
Robin is truly a master at transformational retreat coaching! Her expertise and passion shines through every step of the process. She doesn't just guide you—she empowers you to bring your vision to life, and supports in crafting experiences that leave lasting impressions."
~ Latasha Turner
⭐⭐⭐⭐⭐
Working with Robin, brought me from a place of "what am I doing that isn't aligning?" To "where am I not aligning?" It shifted the whole conversation and my mindset! I have been facilitating retreats for many years, and in a short retreat mentoring call, Robin was able to shift my thinking, not only with her intuitive grasp on what was misaligned, but with her infectious energy. She is a light in a world that can sometimes feel too businesslike. Her honesty and empathy empowers you to create the retreat of your dreams.
~ Aliza Wessling
Ready to build a retreat business
backed by data?
Let's design your next-level experience—where every layer is intentional and every result is measurable.
Unlock Your Perfect Retreat Budget—Instantly!
Get our FREE Retreat Budget & Pricing Calculator and plan a profitable, stress-free experience in minutes.
Most first-time retreat hosts lose money because they underestimate costs and underprice their offerings. Our comprehensive retreat planning calculator ensures you account for every expense and set pricing that actually generates profit. Get the clarity you need to launch a successful, sustainable retreat business.
With the Elevate Joy Retreats Budget & Pricing Calculator, you’ll be able to:
Pinpoint Your Break-Even Point: Know exactly how much you need to charge per guest so you cover every cost.
Set Profitable Prices: See suggested pricing at both 20% and 30% margins—no guesswork required.
Simplify Your Planning: One easy tool captures venue, participants, meals, activities, and more in a single click.
Stay in Control: Adjust expenses on the fly and watch your numbers update in real time.
This FREE calculator ensures you launch your retreat with confidence—and profitability.
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